When working in a professional environment, how you communicate matters. Instead of using the often-repeated phrase “I will get back to you,” there are numerous ways to express the same message in a more polished, confident manner.
Enhance your professional communication with these polished alternatives to “I will get back to you.” From “I’ll follow up shortly” to “Let me confirm and update you,” discover thoughtful phrases that foster clarity, build trust, and leave a lasting impression in business interactions.
In this article, I’ll share professional ways to convey “I will get back to you,” each with its scenario and a sample email.
List Of Ways to Say ‘I Will Get Back to You’
- I’ll review the information and respond shortly.
- I’ll need to look into this and will update you soon.
- Let me gather more information and get back to you.
- I’ll look into it and let you know my findings.
- I’ll get back to you once I’ve had a chance to review everything.
- Once I have more information, I’ll be sure to reach out.
- Let me consult with the team and I’ll get back to you.
- I’ll follow up with you after I’ve had a chance to discuss internally.
- I’ll get back to you after further review.
- I’m looking into it and will update you soon.
- I’ll need some time to look into this further.
- I’ll follow up once I have all the necessary information.
- I’ll revert back once I’ve had the chance to review in detail.
- I’ll provide you with an update after I’ve gathered more information.
- Let me analyze the data and I’ll get back to you.
- I’ll make sure to follow up with you once I’ve checked everything.
- I’ll take a closer look and get back to you soon.
1. “I’ll Review the Information and Respond Shortly”
This phrase shows a sense of urgency and responsibility. It gives the recipient a clear indication that you are handling the matter, but need some time to process it.
Scenario Example:
Subject: Follow-up on Budget Proposal
Hi Mia,
Thank you for sending the budget proposal over. I’ve received the document, and I will need to review the information in detail. I’ll review the details and respond shortly with my feedback or any questions I might have.
If you need any further information in the meantime, please don’t hesitate to reach out.
Best regards,
Hannah
2. “I’ll Need to Look Into This and Will Update You Soon”
This phrase suggests you need some investigation time and will provide an update once more information is available.
Scenario Example:
Subject: Inquiry About New Policy
Hi Mia,
Thank you for your email regarding the new policy changes. I’ll need to look into this to ensure I provide you with accurate information. I will update you as soon as I have more clarity on the matter.
Thanks for your patience,
Hannah
3. “Let Me Gather More Information and Get Back to You”
This phrase assures the recipient that you’re taking their request seriously by gathering all relevant information.
Scenario Example:
Subject: Request for Data Analysis
Hi Mia,
Thanks for reaching out regarding the data analysis request. Let me gather more information from the team to ensure we provide a comprehensive response. I will get back to you once I have all the necessary details.
Please feel free to let me know if there’s anything else in the meantime.
Best regards,
Hannah
4. “I’ll Look Into It and Let You Know My Findings”
This phrase works well when you need to investigate or research a topic before providing a thorough answer.
Scenario Example:
Subject: Performance Metrics Question
Hi Mia,
Thank you for raising the question about the performance metrics. I’ll look into it and let you know my findings as soon as possible. If you have any additional information that may help in the meantime, please do share.
Best regards,
Hannah
5. “I’ll Get Back to You Once I’ve Had a Chance to Review Everything”
This is a good phrase when you need time to review all the materials or documents before making an informed decision.
Scenario Example:
Subject: Proposal Feedback Request
Hi Mia,
Thank you for sending over the proposal for review. I’ll need some time to go through all the details. I’ll get back to you once I’ve had a chance to review everything and provide my thoughts.
Best regards,
Hannah
6. “Once I Have More Information, I’ll Be Sure to Reach Out”
This phrase emphasizes that your response depends on further details, assuring them that they are not being forgotten.
Scenario Example:
Subject: Project Timelines Inquiry
Hi Mia,
Thanks for your email regarding the project timelines. I’m currently coordinating with the team, and once I have more information, I’ll be sure to reach out to give you a complete update.
Appreciate your patience,
Hannah
7. “Let Me Consult with the Team and I’ll Get Back to You”
If you need to collaborate with others before responding, this phrase communicates that you’re consulting with others to ensure accuracy.
Scenario Example:
Subject: Clarification on Project Details
Hi Mia,
Thank you for your message regarding the project details. I’ll need to consult with the team to ensure we’re all aligned on the specifics. I’ll get back to you with more concrete information once I’ve gathered their input.
Best regards,
Hannah
8. “I’ll Follow Up with You After I’ve Had a Chance to Discuss Internally”
This phrase shows professionalism, especially when internal discussion is required before providing a response.
Scenario Example:
Subject: Budget Approval Query
Hi Mia,
Thank you for the question about the budget approval. I’ll follow up with you after I’ve had a chance to discuss it with the finance department to make sure we’re on the same page.
Feel free to let me know if you need any other details in the meantime.
Best regards,
Hannah
9. “I’ll Get Back to You After Further Review”
This is a concise and formal way to indicate that more in-depth examination is required before you can respond.
Scenario Example:
Subject: Feedback on Draft Report
Hi Mia,
Thank you for sharing the draft report. I’ll get back to you after further review, so we can ensure all aspects are properly addressed. Let me know if you’d like to discuss any points in the meantime.
Best regards,
Hannah
10. “I’m Looking Into It and Will Update You Soon”
This phrase emphasizes that you are actively investigating the matter and a response will be forthcoming.
Scenario Example:
Subject: Issue with Software Update
Hi Mia,
I appreciate your message regarding the software update issue. I’m currently looking into the situation with the IT team and will update you soon with a solution.
Thank you for your understanding,
Hannah
11. “I’ll Need Some Time to Look Into This Further”
When the request involves a lot of detail, this phrase shows you’re taking the necessary time for accuracy.
Scenario Example:
Subject: Complex Contract Query
Hi Mia,
Thank you for bringing the contract query to my attention. This will require some in-depth review, so I’ll need some time to look into this further. Once I’ve gone over all the details, I’ll reach out with a complete response.
Best regards,
Hannah
12. “I’ll Follow Up Once I Have All the Necessary Information”
This phrase assures the recipient that you are in the process of gathering everything needed to respond accurately.
Scenario Example:
Subject: Request for Sales Data
Hi Mia,
Thank you for your inquiry about the sales data. I’m coordinating with the relevant teams to gather all the necessary information. I’ll follow up once I have everything in order to provide a comprehensive response.
Best regards,
Hannah
13. “I’ll Revert Back Once I’ve Had the Chance to Review in Detail”
This phrase is formal and indicates you’ll provide a thoughtful, detailed response after review.
Scenario Example:
Subject: Policy Review Request
Hi Mia,
Thank you for your email about the policy changes. I’ll need to review them in detail, so I’ll revert back once I’ve had the chance to go over everything thoroughly.
Please let me know if you have any additional points for discussion.
Best regards,
Hannah
14. “I’ll Provide You with an Update After I’ve Gathered More Information”
If your response is contingent on collecting more data, this phrase makes it clear that you’re working on it.
Scenario Example:
Subject: Supply Chain Update
Hi Mia,
Thank you for reaching out regarding the supply chain updates. I’ll provide you with an update after I’ve gathered more information from our logistics team.
I’ll be in touch soon,
Hannah
15. “Let Me Analyze the Data and I’ll Get Back to You”
For technical or data-driven inquiries, this phrase shows you’re being diligent in your analysis.
Scenario Example:
Subject: Request for Marketing Insights
Hi Mia,
Thank you for your request regarding the marketing insights. I’ll need some time to analyze the data properly. Let me analyze it and I’ll get back to you with my findings.
Best regards,
Hannah
16. “I’ll Make Sure to Follow Up with You Once I’ve Checked Everything”
This phrase ensures that you’ll follow up after a thorough check, leaving no room for doubt.
Scenario Example:
Subject: Payment Issue Inquiry
Hi Mia,
Thank you for your inquiry about the payment issue. I’ll make sure to follow up with you once I’ve checked all the relevant documents and clarified the situation.
Best regards,
Hannah
17. “I’ll Take a Closer Look and Get Back to You Soon”
This phrase is useful when you want to assure someone you’ll provide a closer, more careful review before responding.
Scenario Example:
Subject: Product Specifications Clarification
Hi Mia,
Thank you for the questions regarding the product specifications. I’ll need to take a closer look to ensure I provide the most accurate response. I’ll get back to you soon with all the relevant details.
Best regards,
Hannah
18. “I’ll Review the Situation and Keep You Informed”
This phrase suggests an ongoing process of communication, which is helpful when updates are expected.
Scenario Example:
Subject: Issue with Shipment Delays
Hi Mia,
I appreciate your email regarding the shipment delays. I’ll be reviewing the situation with the logistics team and will keep you informed as I receive updates.
Thank you for your patience,
Hannah
19. “I’ll Get Back to You Once I’ve Cross-Checked All the Details”
This phrase is great for situations where you need to confirm facts or figures before responding.
Scenario Example:
Subject: Clarification on Invoice
Hi Mia,
Thank you for your email regarding the invoice discrepancies. I’ll need to cross-check all the details with our finance department. I’ll get back to you as soon as I’ve confirmed the information.
Best regards,
Hannah
20. “Let Me Confirm Everything First, and I’ll Reach Out with an Update”
This phrase works well when you need to verify or confirm information before responding.
Scenario Example:
Subject: Product Availability Request
Hi Mia,
Thank you for inquiring about the availability of our products. Let me confirm everything first, and I’ll reach out with an update shortly.
Best regards,
Hannah
Conclusion
Each of these professional phrases can be used to replace the common “I will get back to you,” helping you elevate your communication in business settings. By using these phrases, you show that you’re thorough, responsible, and respectful of the recipient’s time.
