The phrase “kindly requesting” is often used in emails to express politeness when asking for something. However, whether or not it’s the best choice depends on the context and tone you wish to convey.
Using ‘Kindly Requesting’ in an email is correct but may sound formal or redundant. Alternatives include ‘I kindly ask,’ ‘Could you please,’ ‘I would appreciate it if,’ or ‘May I request.’ Choose based on tone and context.”
While it’s grammatically correct, it can sometimes sound overly formal or outdated, especially in casual or conversational emails.
In this article, we’ll explore the nuances of using “kindly requesting”, provide examples of when and where it works, and offer alternative phrases that may be more appropriate depending on the situation.
The Use of “Kindly Requesting”
The phrase “kindly requesting” is formed by combining the word “kindly”, which adds politeness, with the verb “requesting”, which means asking for something. It’s a way to soften a request, making it sound polite and respectful.
Is “Kindly Requesting” Correct?
Yes, “kindly requesting” is grammatically correct. You’ll often see it used in more formal settings, such as business emails or customer service communications. The problem lies in its tone—sometimes it can sound overly formal, stiff, or even a bit awkward in certain contexts.
For instance, in casual communication, using “kindly requesting” might make you sound too formal or distant. On the other hand, in a formal request, this phrase can be very effective.
Examples of Using “Kindly Requesting” in an Email
Formal Business Request
Example Email:
Subject: Kindly Requesting Budget Approval
Dear Mia,
I hope this message finds you well.
I am kindly requesting your approval for the budget proposal attached to this email. The allocated funds will be used for the upcoming marketing campaign, which is scheduled to begin next month. Your prompt response would be greatly appreciated as we aim to meet our timeline.
Please feel free to reach out if you have any questions or require further details.
Thank you for your time and consideration.
Best regards,
Hannah
Customer Service Request
Example Email:
Subject: Kindly Requesting Account Assistance
Dear Customer Support Team,
I am writing to you today as I am kindly requesting assistance with my account. I’ve been experiencing difficulties accessing my account since last week, and I would greatly appreciate any help you can provide to resolve this issue.
Please let me know what steps I need to take to regain access. Thank you in advance for your prompt attention to this matter.
Sincerely,
Hannah
When “Kindly Requesting” Feels Too Formal
While “kindly requesting” can work well in certain formal contexts, it may sound overly stiff or out of place in more relaxed settings. In such cases, it’s better to use alternative phrases that maintain politeness but feel more natural.
Alternatives to “Kindly Requesting”:
- “Could you please…”
Example: “Could you please review the attached document?” - “I would appreciate it if you could…”
Example: “I would appreciate it if you could send me the updated report by Friday.” - “Would you mind…”
Example: “Would you mind providing feedback on the proposal?” - “May I request…”
Example: “May I request an update on the project status?” - “I am requesting…”
Example: “I am requesting your input on the new marketing strategy.”
These alternatives are more conversational and tend to fit better in modern, less formal communication styles.
Casual Work Request (Alternative Phrasing)
Example Email:
Subject: Feedback on New Design
Hey Mia,
I hope you’re doing well!
I would really appreciate it if you could take a quick look at the new design and let me know your thoughts. Your feedback is always so helpful, and it would be great to get your perspective before we finalize everything.
Thanks in advance!
Best,
Hannah
The Balance Between Formal and Casual Language
When deciding whether to use “kindly requesting” or an alternative phrase, consider the context of your email:
- Formal: If you’re writing a professional, business-related email or communicating with someone in a position of authority, “kindly requesting” may be appropriate. It shows politeness and respect for the recipient.
- Casual: In everyday work communication or when emailing colleagues, using less formal phrases like “Could you please” or “Would you mind” will make your message sound more approachable and natural.
Being too formal in an informal setting can create unnecessary distance or make the interaction feel stiff. Conversely, being too casual in a formal situation may come across as unprofessional.
Formal Request for Documentation
Example Email:
Subject: Kindly Requesting Document Submission
Dear Mia,
I am writing to follow up on our recent conversation regarding the documentation required for the project. I am kindly requesting that you submit the necessary files by the end of this week to ensure we remain on schedule.
Please let me know if you need any further clarification or assistance in gathering the documents. Your cooperation is much appreciated.
Best regards,
Hannah
Final Thoughts
Using “kindly requesting” is grammatically correct and works well in formal contexts, especially in business, customer service, or legal settings. However, in casual or everyday communication, it can come across as overly formal. It’s important to strike the right balance between formality and politeness, ensuring that your message feels appropriate for the given context.
If you’re unsure about whether to use “kindly requesting”, consider the alternatives mentioned above to achieve a more conversational tone. Remember, the goal is to communicate clearly and respectfully, without sounding too stiff or distant.
By understanding when to use formal language and when to opt for a more relaxed tone, you’ll be able to write effective emails that convey your requests politely and appropriately.
