In today’s fast-paced world, effective communication is vital, especially in a professional setting. It’s common to miss important details during a conversation, whether due to technical difficulties, distractions, or simply not catching what was said.
Struggling to find polite ways to ask, “Can you repeat that?” in emails? Learn phrases like “Could you kindly clarify?” or “Would you mind elaborating?” to maintain professionalism and clear communication.
In such cases, knowing how to ask for clarification politely is crucial.
This article presents polite ways to say “Can you repeat that?” in an email, complete with scenario examples to guide your communication.
List Of Polite Ways to Say ‘Can You Repeat That?’ in an Email
- I’m sorry, but I Didn’t Catch That
- Could You Please Clarify That?
- I Would Appreciate It If You Could Repeat That
- Could You Elaborate on That Point?
- I Missed That Last Part, Could You Repeat It?
- I Would Love to Hear That Again
- Could You Please Repeat That for Me?
- I’d Like to Confirm What You Said
- I’m Having Trouble Following, Could You Repeat That?
- Could You Please Go Over That Again?
- Would You Mind Repeating That?
- I Didn’t Quite Understand, Can You Go Over That Again?
- Could We Revisit That Topic?
- Would You Mind Sharing That Again?
- I’d Appreciate It If You Could Reiterate That
- Can You Go Through That Again?
- I’d Like to Ensure I Got That Right
1. “I’m sorry, but I Didn’t Catch That”
Scenario Example:
Subject: Quick Clarification Needed
Dear Mia,
I hope this message finds you well. I wanted to follow up on our recent conversation about the upcoming project deadlines. I’m sorry, but I didn’t catch that last part regarding the timeline adjustments. Could you please elaborate on the changes you mentioned?
Thank you for your understanding. I appreciate your guidance on this matter.
Best regards,
Hannah
Additional Context: Starting with an apology makes the request sound more considerate. It acknowledges that you value the other person’s input while expressing your need for clarification.
2. “Could You Please Clarify That?”
Scenario Example:
Subject: Request for Clarification
Hi Mia,
I hope you’re having a great day. I wanted to touch base regarding our last meeting. Could you please clarify that point about the budget allocation? I want to ensure I understand the specifics before moving forward with the plan.
Thank you for your help!
Best,
Hannah
Additional Context: Using “clarify” is a polite way to express that you need more details without implying that the other person was unclear.
3. “I Would Appreciate It If You Could Repeat That”
Scenario Example:
Subject: Follow-Up on Our Discussion
Dear Mia,
I hope all is well with you. I’m following up on our discussion from earlier today. I would appreciate it if you could repeat that section about the marketing strategy. I want to make sure I have all the information correctly documented.
Thanks in advance for your assistance!
Warm regards,
Hannah
Additional Context: This phrasing is respectful and shows that you value the other person’s input, enhancing the overall tone of the communication.
4. “Could You Elaborate on That Point?”
Scenario Example:
Subject: Further Details Needed
Hi Mia,
I trust you’re doing well. I wanted to revisit our recent conversation about the team’s objectives. Could you elaborate on that point regarding the timeline for the project? I want to ensure that everyone is aligned.
I appreciate your time!
Best wishes,
Hannah
Additional Context: Asking someone to elaborate signals that you are actively engaged in the conversation and are interested in a deeper understanding.
5. “I Missed That Last Part, Could You Repeat It?”
Scenario Example:
Subject: Quick Follow-Up
Hello Mia,
I hope your week is going smoothly. I wanted to reach out concerning our last call. I missed that last part; could you repeat it? I need to grasp the full picture as we move forward.
Thank you for your patience!
Sincerely,
Hannah
Additional Context: This approach expresses your need for repetition without making the other person feel like they were unclear.
6. “I Would Love to Hear That Again”
Scenario Example:
Subject: Request to Revisit a Topic
Hi Mia,
I hope you’re having a fantastic day! During our last meeting, you shared some valuable insights. I would love to hear that again regarding the client’s feedback. It’s vital for our next steps.
Thank you for your continued support!
Kind regards,
Hannah
Additional Context: Phrasing it this way adds a positive tone, making your request sound enthusiastic and engaged.
7. “Could You Please Repeat That for Me?”
Scenario Example:
Subject: Need a Quick Reminder
Dear Mia,
I hope this email finds you in good spirits. I wanted to quickly touch base regarding our discussion earlier. Could you please repeat that for me about the meeting agenda? I want to ensure I have everything accurate.
Thanks for your help!
Best,
Hannah
Additional Context: This is a straightforward request that communicates your need without being overly formal or casual.
8. “I’d Like to Confirm What You Said”
Scenario Example:
Subject: Confirmation Needed
Hi Mia,
I hope your day is going well. I wanted to follow up on our conversation from yesterday. I’d like to confirm what you said about the project timelines. Could you provide that information again? It’s crucial for my planning.
I appreciate your assistance!
Warm regards,
Hannah
Additional Context: This phrasing shows that you’re engaged and want to ensure that you’re accurately capturing the information discussed.
9. “I’m Having Trouble Following, Could You Repeat That?”
Scenario Example:
Subject: Seeking Clarification
Hello Mia,
I hope you’re doing well. During our last discussion, I found myself having trouble following some parts of the conversation. Could you please repeat that section about the project expectations? I want to ensure I’m on the same page.
Thank you for your understanding!
Best wishes,
Hannah
Additional Context: This approach is gentle and acknowledges that there may have been factors contributing to the misunderstanding, making it less likely for the recipient to feel defensive.
10. “Could You Please Go Over That Again?”
Scenario Example:
Subject: Request for a Quick Recap
Hi Mia,
I hope your week is off to a great start. I wanted to follow up on our recent conversation regarding the new procedures. Could you please go over that again? I want to ensure that I grasp all the important details.
Thank you for your help!
Sincerely,
Hannah
Additional Context: This request is clear and direct while still maintaining politeness, ensuring that your tone remains friendly and professional.
11. “Would You Mind Repeating That?”
Scenario Example:
Subject: Quick Clarification Request
Dear Mia,
I hope this email finds you well. I wanted to reach out regarding our recent meeting. Would you mind repeating that point about the deadline changes? I want to ensure I’m fully informed before proceeding.
Thanks for your time!
Kind regards,
Hannah
Additional Context: This phrasing adds a level of courtesy, making it clear that you respect the other person’s time and input.
12. “I Didn’t Quite Understand, Can You Go Over That Again?”
Scenario Example:
Subject: Follow-Up Needed
Hello Mia,
I hope you’re having a wonderful day! I’m writing to follow up on our conversation earlier this week. I didn’t quite understand; can you go over that again regarding the new software implementation? I need to grasp the details before our next steps.
Thank you for your assistance!
Best,
Hannah
Additional Context: This approach allows you to be honest about your understanding while still being polite and respectful.
13. “Could We Revisit That Topic?”
Scenario Example:
Subject: Revisiting Our Discussion
Hi Mia,
I hope all is well! I wanted to check in on our last conversation. Could we revisit that topic about the marketing strategy? I need to ensure I have all the information before we proceed.
Thank you for your cooperation!
Warm regards,
Hannah
Additional Context: This approach suggests a collaborative spirit and indicates that you value the other person’s insights.
14. “Would You Mind Sharing That Again?”
Scenario Example:
Subject: Request for Repetition
Dear Mia,
I hope your week is going smoothly. I wanted to touch base regarding our recent discussion. Would you mind sharing that again about the client expectations? I want to ensure that I fully comprehend the details.
I appreciate your help!
Best,
Hannah
Additional Context: This phrasing is very polite and frames the request as a favour, which can encourage a positive response.
15. “I’d Appreciate It If You Could Reiterate That”
Scenario Example:
Subject: Request for Reiteration
Hi Mia,
I hope you’re doing well. I’m following up on our recent conversation about the upcoming project. I’d appreciate it if you could reiterate that section regarding the key deliverables. It’s essential for my planning.
Thank you for your understanding!
Kind regards,
Hannah
Additional Context: Using “reiterate” shows that you are engaged and committed to understanding the details, which can strengthen your professional relationship.
16. “Can You Go Through That Again?”
Scenario Example:
Subject: Clarification Request
Hello Mia,
I trust you’re having a great day! I wanted to follow up on our last meeting. Can you go through that again regarding the timeline for the project? I want to ensure that I have everything accurately noted.
Thank you for your patience!
Sincerely,
Hannah
Additional Context: This is a direct yet polite way to ask for a repeat without being overly formal, which can help maintain a friendly tone.
17. “I’d Like to Ensure I Got That Right”
Scenario Example:
Subject: Confirmation Needed
Dear Mia,
I hope your day is going well. I’m reaching out regarding our previous conversation. I’d like to ensure I got that right about the budget estimates. Could you please repeat that information for me?
Thank you for your help!
Best,
Hannah
Additional Context: This approach demonstrates that you’re taking responsibility for understanding and clarifying any uncertainties.
