15 Professional Ways to Say ‘I Will Not Be Available’

In today’s fast-paced professional environment, clear communication is key, especially when managing expectations about your availability. Whether you’re out of the office for a few days or an extended period, it’s important to convey your unavailability professionally and courteously.

When you need to inform colleagues about your unavailability, using professional alternatives such as “I won’t be reachable” or “I will be out of the office” helps maintain clarity and respect. This approach ensures effective communication and minimizes misunderstandings in workplace settings, while also enhancing your professionalism in email responses or notifications.

List Of Professional Ways to Say ‘I Will Not Be Available’

I Will Be Out of the Office
I Will Be Unavailable
I Am Out of Reach
I Will Be on Leave
I Will Not Be Accessible
I Am Out of the Office
I Will Be Away
I Am Currently Out
I Will Be on Business Travel
I Will Be Out for Meetings
I Am Taking a Break
I Am Temporarily Offline
I Will Be Unreachable
I Will Be Offline
I Am Not Available

1. I Will Be Out of the Office

Scenario:
Subject: Out-of-Office Notification

Dear Mia,

I hope this message finds you well. I wanted to inform you that I will be out of the office from September 22nd to September 26th. During this period, I will have limited access to my email and phone.

If you need immediate assistance, please contact Jane Doe at janedoe@example.com, who will be able to assist you in my absence. Otherwise, I will respond to your message as soon as possible upon my return.

Thank you for your understanding.

Best regards,
Hannah

Additional Tip: When using this phrase, ensure to provide alternative contact details if possible. This ensures that urgent matters can be addressed promptly even when you’re unavailable.

2. I Will Be Unavailable

Scenario:
Subject: Temporary Unavailability

Hi Mia,

Just a quick note to let you know that I will be unavailable for any work-related communication from October 1st to October 4th. I will be attending a conference and will have limited access to my email during this time.

If your message is urgent, please reach out to Alex Smith at alexsmith@example.com, who will be handling any immediate concerns in my absence.

Thank you for your patience.

Sincerely,
Hannah

Additional Tip: Clearly state the reason for your unavailability if it’s relevant, as this adds transparency and helps manage expectations.

3. I Am Out of Reach

Scenario:
Subject: Out of Reach Notice

Dear Mia,

I wanted to inform you that I am out of reach from September 15th through September 18th. During this period, I will be traveling and may not have reliable access to my communications.

For urgent matters, please get in touch with Rachel Green at rachelgreen@example.com, who will be able to assist you while I am away.

Thank you for your understanding and cooperation.

Best,
Hannah

Additional Tip: Using “out of reach” conveys a sense of physical distance and can be particularly useful when traveling or in situations where communication is disrupted.

4. I Will Be on Leave

Scenario:
Subject: Notice of Leave

Hello Mia,

I am writing to let you know that I will be on leave from September 20th to September 30th. During this time, I will not be available to respond to emails or phone calls.

For any urgent issues that arise, please contact Mike Johnson at mikejohnson@example.com. He will be able to assist you in my absence.

Thank you for your attention to this matter.

Best regards,
Hannah

Additional Tip: Mention the type of leave if appropriate (e.g., vacation, personal leave) to provide context.

5. I Will Not Be Accessible

Scenario:
Subject: Limited Accessibility Notification

Hi Mia,

I want to let you know that I will not be accessible from October 5th to October 7th. I will be attending an off-site meeting and will have limited access to my email and phone.

For any immediate needs, please contact Emma Brown at emmabrown@example.com.

Thank you for your understanding.

Best,
Hannah

Additional Tip: This phrase works well in professional settings where the unavailability is due to business commitments, emphasizing the temporary nature of the situation.

6. I Am Out of the Office

Scenario:
Subject: Out of the Office Alert

Dear Mia,

Please be advised that I am out of the office from October 8th to October 10th. I will not be able to respond to emails or calls during this time.

If you need assistance while I’m away, please reach out to Linda Carter at lindacarter@example.com.

Thank you for your patience.

Sincerely,
Hannah

Additional Tip: A clear and concise out-of-office alert helps manage expectations and ensures that important matters are directed to someone who can assist.

7. I Will Be Away

Scenario:
Subject: Away from Office Notification

Hi Mia,

I wanted to inform you that I will be away from October 12th to October 15th. I will be attending a workshop and will have limited availability.

For any pressing issues, please contact Sarah Lee at sarahlee@example.com.

Thank you for your patience during this period.

Best regards,
Hannah

Additional Tip: Providing the reason for your absence adds a personal touch and helps recipients understand the context.

8. I Am Currently Out

Scenario:
Subject: Temporary Absence

Dear Mia,

I am currently out of the office from September 18th to September 22nd and will not be available to respond to emails or phone calls.

For urgent matters, please get in touch with James Brown at jamesbrown@example.com.

Thank you for your understanding.

Best,
Hannah

Additional Tip: This phrase is straightforward and effective for brief periods of unavailability.

9. I Will Be on Business Travel

Scenario:
Subject: Business Travel Notice

Hello Mia,

Just a quick update that I will be on business travel from September 20th to September 25th. During this period, my access to email and phone will be limited.

For urgent queries, please contact Laura Davis at lauradavis@example.com.

Thank you for your understanding.

Best regards,
Hannah

Additional Tip: Mentioning business travel adds context and clarifies that your absence is due to professional commitments.

10. I Will Be Out for Meetings

Scenario:
Subject: Out for Meetings

Hi Mia,

I wanted to let you know that I will be out for meetings from October 1st to October 3rd. I will have limited access to my email during this time.

If you need immediate assistance, please contact Rachel Miller at rachelmiller@example.com.

Thank you for your patience.

Sincerely,
Hannah

Additional Tip: This phrase is useful when your unavailability is due to scheduled meetings, ensuring clarity about your limited access.

11. I Am Taking a Break

Scenario:
Subject: Break Notification

Dear Mia,

I am taking a break from October 5th to October 7th and will not be available to respond to any work-related queries during this time.

For urgent matters, please contact Daniel Wilson at danielwilson@example.com.

Thank you for your understanding.

Best,
Hannah

Additional Tip: Using “taking a break” can be appropriate for personal time off, offering a more informal tone.

12. I Am Temporarily Offline

Scenario:
Subject: Temporarily Offline

Hi Mia,

Please note that I am temporarily offline from October 8th to October 10th due to a scheduled personal commitment. I will not be checking my email during this period.

For any urgent issues, please contact Jessica Adams at jessicaadams@example.com.

Thank you for your patience.

Best regards,
Hannah

Additional Tip: This phrase is effective for short-term unavailability, emphasizing that you are not currently online.

13. I Will Be Unreachable

Scenario:
Subject: Unreachable Notification

Dear Mia,

I will be unreachable from September 22nd to September 24th. During this time, I will be engaged in a project that will limit my access to email and phone.

If you need immediate assistance, please reach out to Mark Taylor at marktaylor@example.com.

Thank you for your understanding.

Sincerely,
Hannah

Additional Tip: “Unreachable” clearly communicates that you will not be able to respond to communications.