In professional email communication, it is important to remain polite, clear, and respectful, especially when expressing that you’re awaiting a response, an action, or a decision. Instead of using the phrase “I’ll be waiting,” which can sometimes come across as too direct or passive, it’s better to use a variety of professional alternatives.
Enhance your email communication with professional alternatives to “I’ll be waiting.” Discover polite phrases that convey readiness and patience, making your emails more impactful and courteous.
List of Professional Ways to Say ‘I’ll Be Waiting’ in Emails
- I look forward to your reply
- I await your response
- I’m eager to hear from you
- Please keep me posted
- Looking forward to hearing from you soon
- I would appreciate an update at your earliest convenience
- I’m looking forward to your thoughts on this
- When you have a moment, I’d appreciate your input
- Please let me know how you would like to proceed
- I trust you’ll get back to me when it’s convenient
- Whenever you’re ready, feel free to get in touch
- I’m awaiting your guidance on this matter
- Your feedback would be greatly appreciated
- I’ll follow up with you in a few days if I don’t hear back
- Please don’t hesitate to reach out when you’re ready
- I’ll be available if you need further information
- I’ll leave it in your capable hands
- I’m available to discuss further if needed
- Looking forward to receiving your confirmation
1. I look forward to your reply
This is a polite and optimistic way to show that you’re anticipating a response. It conveys a positive tone without sounding demanding.
Scenario:
Subject: Follow-up on Project Proposal
Dear Darcy,
I hope you’re having a productive day. I wanted to follow up regarding the project proposal we discussed last week. I look forward to your reply with any feedback or suggestions you may have. Once I receive your input, I’ll proceed with the next steps in the planning phase.
Please feel free to reach out if you need any additional information from my end.
Best regards,
Elizabeth
2. I await your response
This phrase is slightly more formal but still polite. It suggests you are patiently waiting for an update or a decision.
Scenario:
Subject: Request for Budget Approval
Dear Darcy,
I hope this email finds you well. I’ve attached the budget breakdown for the upcoming marketing campaign. I await your response regarding the approval so we can proceed with finalizing the plan.
Should you have any questions or require further clarification, please don’t hesitate to contact me.
Best regards,
Elizabeth
3. I’m eager to hear from you
Using the word “eager” shows enthusiasm and interest, creating a sense of anticipation without putting pressure on the recipient.
Scenario:
Subject: Feedback on Presentation Draft
Hi Darcy,
I hope your week is going smoothly. I’ve attached the draft for the presentation next week. I’m eager to hear from you regarding any feedback or suggestions you might have. Your input will help us fine-tune the content before presenting it to the client.
Let me know if we need to schedule a meeting to discuss it in detail.
Thank you,
Elizabeth
4. Please keep me posted
This phrase is informal yet professional. It indicates that you’re interested in receiving updates as things progress.
Scenario:
Subject: Update on Project Status
Hi Darcy,
I hope all is well. I wanted to check in on the current status of the website development project. Please keep me posted on any updates or changes as we approach the deadline next month.
If there’s anything I can assist with on my end, don’t hesitate to let me know.
Best regards,
Elizabeth
5. Looking forward to hearing from you soon
This phrase expresses a polite expectation of receiving a response soon without sounding too forceful.
Scenario:
Subject: Follow-up on Contract Review
Dear Darcy,
I trust you’re doing well. I’m following up on the contract we sent for your review last week. Looking forward to hearing from you soon with your thoughts or any potential changes that need to be made.
Once we receive your feedback, we can finalize the agreement and move forward.
Thank you,
Elizabeth
6. I would appreciate an update at your earliest convenience
This phrase is both polite and flexible, allowing the recipient to respond when it’s most convenient for them.
Scenario:
Subject: Request for Timeline Update
Dear Darcy,
I hope you’re having a productive day. Could you please provide an update on the timeline for the new marketing campaign? I would appreciate an update at your earliest convenience, as it will help us coordinate the launch schedule with the design team.
If any adjustments need to be made, I’m happy to assist in any way.
Kind regards,
Elizabeth
7. I’m looking forward to your thoughts on this
This phrase shows that you’re expecting feedback and value the recipient’s opinion.
Scenario:
Subject: Ideas for Upcoming Conference
Hi Darcy,
I hope all is well. I’ve attached a list of potential topics for the upcoming conference. I’m looking forward to your thoughts on this, as I believe your input will help us select the best options for our audience.
Let me know if we should set up a call to discuss this further.
Best regards,
Elizabeth
8. When you have a moment, I’d appreciate your input
This phrase is polite and gives the recipient the flexibility to respond when their schedule allows.
Scenario:
Subject: Review of Marketing Strategy
Dear Darcy,
I hope you’re doing well. When you have a moment, I’d appreciate your input on the marketing strategy we’ve been working on. Your feedback is crucial before we finalize the plan for next quarter’s campaign.
Please let me know if you’d prefer to discuss this in person.
Thanks in advance,
Elizabeth
9. Please let me know how you would like to proceed
This phrase is a professional way to indicate you’re waiting for instructions or a decision from the recipient.
Scenario:
Subject: Next Steps on Client Proposal
Hi Darcy,
I hope you’re having a great day. I’ve attached the updated proposal for the new client based on our recent discussion. Please let me know how you would like to proceed once you’ve had a chance to review it.
I’m happy to assist with any changes or clarifications that may be needed.
Best,
Elizabeth
10. I trust you’ll get back to me when it’s convenient
This phrase shows that you respect the recipient’s time while also expecting a response.
Scenario:
Subject: Update on Project Deliverables
Dear Darcy,
I hope this email finds you well. I wanted to check in on the deliverables for the current project. I trust you’ll get back to me when it’s convenient with an update, as we are aiming to stay on track for the upcoming deadline.
Please let me know if there are any obstacles, and I’d be happy to help resolve them.
Best regards,
Elizabeth
11. Whenever you’re ready, feel free to get in touch
This phrase offers flexibility and patience, making it ideal for situations where the recipient may need time before responding.
Scenario:
Subject: Reviewing the New Onboarding Materials
Hi Darcy,
I hope your day is going well. I’ve attached the new onboarding materials for your review. Whenever you’re ready, feel free to get in touch with any feedback or suggestions for improvement.
Looking forward to hearing from you.
Best regards,
Elizabeth
12. I’m awaiting your guidance on this matter
This phrase is formal and demonstrates that you’re waiting for direction or instructions.
Scenario:
Subject: Request for Input on Staffing Decisions
Dear Darcy,
I hope this message finds you well. We’ve reached a critical point in the hiring process for the new sales team, and I’m awaiting your guidance on this matter. Your insights will help us make the final decisions regarding the candidate selection.
Please let me know if you require any additional information before providing your feedback.
Best regards,
Elizabeth
13. Your feedback would be greatly appreciated
This phrase expresses that the recipient’s response is important and valuable.
Scenario:
Subject: Review of Performance Metrics
Hi Darcy,
I hope all is well. I’ve attached the performance metrics report for the last quarter. Your feedback would be greatly appreciated as we work to refine our strategies for the upcoming year.
If you’d like to discuss any specific points in detail, I’m available to meet at your convenience.
Best regards,
Elizabeth
14. I’ll follow up with you in a few days if I don’t hear back
This phrase shows initiative and a willingness to follow up if needed, while still allowing the recipient time to respond.
Scenario:
Subject: Approval for Project Budget
Hi Darcy,
I hope you’re doing well. I’ve attached the revised project budget for your approval. Please review it at your earliest convenience. I’ll follow up with you in a few days if I don’t hear back, just to ensure everything is on track.
Feel free to reach out if you have any questions in the meantime.
Best regards,
Elizabeth
15. Please don’t hesitate to reach out when you’re ready
This phrase is casual and non-pressuring, making it suitable for situations where the recipient might need extra time to respond.
Scenario:
Subject: Assistance with Product Launch Plan
Dear Darcy,
I hope everything is going well with you. I’ve outlined the product launch plan for next month, and please don’t hesitate to reach out when you’re ready with any questions or suggestions you may have.
I’m looking forward to working together on this exciting project.
Best,
Elizabeth
16. I’ll be available if you need further information
This phrase shows that you’re ready and willing to provide more details if needed, while waiting for a response.
Scenario:
Subject: Clarification on the New Policy
Hi Darcy,
I trust you’re doing well. I’ve attached the updated policy document for your review. I’ll be available if you need further information or if anything requires clarification.
Please feel free to reach out whenever it’s convenient for you.
Best regards,
Elizabeth
17. I’ll leave it in your capable hands
This phrase is ideal for delegating or trusting someone with a task, showing confidence in their abilities.
Scenario:
Subject: Website Redesign Suggestions
Dear Darcy,
I hope you’re doing well. I’ve shared some ideas for the website redesign in the attached document. I’ll leave it in your capable hands to review and decide how best to proceed. I’m confident that your expertise will lead to a fantastic outcome.
Let me know if you need any additional input from me.
Best regards,
Elizabeth
18. I’m available to discuss further if needed
This phrase shows your openness to communication while waiting for a response.
Scenario:
Subject: Feedback on Training Program
Dear Darcy,
I hope you’re having a productive week. I’ve attached the proposed training program for your review. I’m available to discuss further if needed. Your insights will be valuable as we work to enhance the program for our team.
Looking forward to hearing from you.
Best,
Elizabeth
19. Looking forward to receiving your confirmation
This phrase is direct but still polite, indicating that you’re waiting for a specific confirmation.
Scenario:
Subject: Final Confirmation for Workshop
Hi Darcy,
I hope this message finds you well. I wanted to check in regarding the final confirmation for your participation in next month’s workshop. Looking forward to receiving your confirmation, as we’re finalizing the schedule this week.
Please let me know if you have any questions before confirming.
Best regards,
Elizabeth
Conclusion
In professional communication, varying the way you express “I’ll be waiting” ensures that your emails remain polite, engaging, and considerate. These 20 alternative phrases allow you to maintain professionalism while gently reminding the recipient that you’re awaiting a response or action. By tailoring these expressions to your specific context, you can enhance your email communication and foster better collaboration.
