When sending professional reminders, it’s essential to be both polite and concise. Here are formal alternatives to the phrase “just a quick reminder,” each with a scenario to demonstrate how it can be used effectively.
“Enhance your communication with these formal alternatives to ‘Just a Quick Reminder’. Whether for emails, meetings, or professional follow-ups, discover polished phrases that maintain clarity and respect. Perfect for ensuring your message is acknowledged while upholding professionalism in every interaction.”
List Of Ways to Say ‘Just A Quick Reminder’
- I’d Appreciate Your Guidance
- Could You Clarify?
- I’d Be Grateful for Your Input
- Please Let Me Know Your Thoughts
- Can You Provide Further Information?
- I’d Welcome Your Feedback
- Kindly Share Your Opinion
- Could You Offer Some Insight?
- What Do You Recommend?
- I’d Love to Hear Your Perspective
- Please Share Your Expertise
- Would You Mind Offering Your Advice?
- Could You Provide Your Thoughts on This?
- A Courteous Reminder
- A Quick Follow-Up
- I’d Like to Bring to Your Attention
- As We Previously Discussed
- I Hope This Serves as a Reminder
- Let Me Remind You
- Please Bear in Mind
1. Gentle Reminder
Scenario: Hannah is reminding Mia about an upcoming project deadline.
Subject: Gentle Reminder: Project Deadline Approaching
Dear Mia,
I hope this message finds you well. This is a gentle reminder that the deadline for submitting the final draft of the project is approaching. As mentioned earlier, it is due by October 15th.
If you require any further clarification or assistance, please don’t hesitate to reach out.
Thank you for your attention to this matter, and I look forward to receiving the submission on time.
Best regards,
Hannah
Addition:
Using “gentle reminder” softens the tone, making it less assertive while still being professional. This can be particularly helpful when dealing with colleagues you have a good working relationship with.
2. Please Be Advised
Scenario: Hannah is informing Mia of an upcoming meeting.
Subject: Please Be Advised: Upcoming Meeting on October 10th
Dear Mia,
I hope you are doing well. Please be advised that the quarterly review meeting is scheduled for October 10th at 3:00 PM. Kindly ensure that all relevant documents are prepared and submitted before the meeting.
If there’s anything else you need beforehand, feel free to contact me.
Thank you for your cooperation.
Best regards,
Hannah
Addition:
Using “please be advised” creates a formal and polite tone, perfect for situations where official reminders are necessary. It also emphasizes the importance of the upcoming event.
3. Kindly Note
Scenario: Hannah reminds Mia about an upcoming event she needs to attend.
Subject: Kindly Note: Team-Building Event on Friday
Dear Mia,
I hope this email finds you in good health. Kindly note that we have a team-building event scheduled for this Friday, October 12th, starting at 10:00 AM. Your participation is highly valued.
Should you have any questions, please let me know.
Thank you in advance for your time and contribution.
Best regards,
Hannah
Addition:
“Kindly note” adds a courteous tone and emphasizes that the information should be taken seriously, making it suitable for events or deadlines.
4. As a Reminder
Scenario: Hannah sends Mia a reminder to submit her weekly report.
Subject: As a Reminder: Weekly Report Due Tomorrow
Dear Mia,
I hope all is well. As a reminder, the weekly report for the marketing team is due by 5:00 PM tomorrow. Kindly ensure that it is submitted via email by the deadline.
If there are any issues or concerns, feel free to reach out.
Thank you for your attention.
Warm regards,
Hannah
Addition:
“As a reminder” strikes a professional tone while keeping the communication direct. It’s ideal for recurring tasks or deadlines.
5. Don’t Forget
Scenario: Hannah reminds Mia about a document she needs to review.
Subject: Don’t Forget: Document Review Due Soon
Dear Mia,
I trust you are doing well. Don’t forget that the legal document you were reviewing is due to be submitted by next Wednesday. Please let me know if you encounter any issues during the process.
Thank you for your prompt attention.
Best regards,
Hannah
Addition:
“Don’t forget” is slightly more informal but still maintains a professional tone. It can be used in situations where the urgency is clear but the relationship allows for a less formal approach.
6. May I Remind You
Scenario: Hannah reminds Mia of a pending task.
Subject: May I Remind You: Action Required
Dear Mia,
I hope you’re having a productive week. May I remind you that there is an outstanding task that requires your attention? The marketing strategy proposal is still pending and must be finalized by October 20th.
Please don’t hesitate to reach out if you need assistance.
Thank you for ensuring this is completed in a timely manner.
Warm regards,
Hannah
Addition:
“May I remind you” is polite and formal, typically used to bring attention to important tasks while avoiding any sense of pressure.
7. Please Remember
Scenario: Hannah reminds Mia to submit the team’s performance feedback.
Subject: Please Remember: Submit Feedback by Friday
Dear Mia,
I hope this email finds you well. Please remember to submit the performance feedback for your team by this Friday, October 14th. It’s crucial for the upcoming evaluations.
Let me know if there’s anything you need in this regard.
Best regards,
Hannah
Addition:
“Please remember” is a straightforward, polite reminder used to prompt action without seeming too demanding.
8. Just a Friendly Reminder
Scenario: Hannah sends Mia a reminder about a client meeting.
Subject: Just a Friendly Reminder: Client Meeting Tomorrow
Dear Mia,
I hope all is going well. Just a friendly reminder that you have a meeting scheduled with the client tomorrow at 2:00 PM. Please ensure you’re prepared and have all necessary materials ready.
If you have any concerns, feel free to reach out.
Best regards,
Hannah
Addition:
“Just a friendly reminder” balances professionalism with a warm, approachable tone, making it suitable for maintaining positive working relationships.
9. In Case It Slipped Your Mind
Scenario: Hannah sends Mia a reminder about an important deadline.
Subject: In Case It Slipped Your Mind: Submission Deadline
Dear Mia,
I hope you’re well. In case it slipped your mind, I just wanted to remind you that the submission deadline for the quarterly report is this Friday, October 15th. Kindly ensure everything is finalized before then.
Feel free to reach out if you need any further clarification.
Warm regards,
Hannah
Addition:
This phrase adds a gentle touch, acknowledging the possibility of forgetfulness without being accusatory. It’s effective for maintaining a cordial tone.
10. As Per Our Previous Discussion
Scenario: Hannah reminds Mia about agreed-upon actions from a meeting.
Subject: As Per Our Previous Discussion: Action Plan Follow-up
Dear Mia,
I hope you’re doing well. As per our previous discussion, I would like to remind you of the agreed-upon action plan for next week’s marketing strategy presentation. Please have the materials ready for review by October 12th.
Thank you for your timely follow-up.
Best regards,
Hannah
Addition:
Using “as per our previous discussion” links back to prior communication and shows continuity in your follow-up, maintaining a professional demeanor.
11. Let This Serve as a Reminder
Scenario: Hannah reminds Mia about a conference registration deadline.
Subject: Let This Serve as a Reminder: Conference Registration Deadline
Dear Mia,
I trust you are well. Let this serve as a reminder that the registration deadline for the annual conference is next Monday, October 11th. Please ensure that all the necessary forms are completed by then.
Should you need assistance, feel free to get in touch.
Best regards,
Hannah
Addition:
“Let this serve as a reminder” establishes a formal tone and emphasizes the importance of the upcoming deadline. It’s useful in official correspondence.
12. Allow Me to Remind You
Scenario: Hannah reminds Mia about the documents needed for a meeting.
Subject: Allow Me to Remind You: Required Documents for Meeting
Dear Mia,
I hope you’re having a productive day. Allow me to remind you to bring the necessary financial reports for Thursday’s executive meeting. These documents are critical to our discussion.
If you need any help preparing them, please let me know.
Best regards,
Hannah
Addition:
“Allow me to remind you” is a refined way to offer a reminder, balancing formality and a sense of support.
13. I Would Like to Gently Remind You
Scenario: Hannah is following up with Mia regarding an outstanding payment.
Subject: I Would Like to Gently Remind You: Invoice Payment Due
Dear Mia,
I trust everything is going smoothly on your end. I would like to gently remind you that the invoice payment for last month’s services is due by October 15th. Please ensure this is processed within the given timeframe.
Thank you for your prompt attention to this matter.
Best regards,
Hannah
Addition:
This phrasing is ideal when addressing sensitive issues, such as financial matters, while maintaining professionalism.
14. A Courteous Reminder
Scenario: Hannah reminds Mia about the deadline for a project submission.
Subject: A Courteous Reminder: Project Submission Deadline
Dear Mia,
I hope this email finds you well. A courteous reminder that the project submission for the website redesign is due by Monday, October 11th. Kindly ensure all relevant files are uploaded before the deadline.
Feel free to contact me if you need any further assistance.
Best regards,
Hannah
Addition:
“A courteous reminder” maintains a polite and considerate tone, making it perfect for internal communications among team members.
15. A Quick Follow-Up
Scenario: Hannah follows up with Mia on an action point from their last meeting.
Subject: A Quick Follow-Up: Pending Action from Our Last Meeting
Dear Mia,
I hope you’re doing well. A quick follow-up regarding the pending task we discussed during last week’s meeting. Please ensure the final version of the proposal is ready by next Friday.
Let me know if you have any questions.
Best regards,
Hannah
Addition:
“A quick follow-up” is less formal but still suitable for business communication. It emphasizes continuity in the task management process.
16. I’d Like to Bring to Your Attention
Scenario: Hannah is reminding Mia of an important change in the schedule.
Subject: I’d Like to Bring to Your Attention: Change in Meeting Schedule
Dear Mia,
I hope everything is going well for you. I’d like to bring to your attention a recent change in the schedule for our client meeting. The new time is Wednesday, October 13th, at 4:00 PM.
Please make a note of this change and inform any relevant team members.
Best regards,
Hannah
Addition:
“I’d like to bring to your attention” is a more formal way to introduce a reminder and is suitable when dealing with significant changes or new information.
17. As We Previously Discussed
Scenario: Hannah is reminding Mia of the tasks they previously agreed upon.
Subject: As We Previously Discussed: Upcoming Deadlines
Dear Mia,
I trust this message finds you well. As we previously discussed, I wanted to remind you about the upcoming deadlines for the budget report and the marketing strategy presentation. Both tasks need to be completed by October 18th.
Thank you for keeping these deadlines in mind.
Best regards,
Hannah
Addition:
This phrase reinforces a previous conversation and maintains continuity in communication, making it clear that the reminder is a follow-up, not new information.
18. I Hope This Serves as a Reminder
Scenario: Hannah is reminding Mia to finalize some details for an upcoming event.
Subject: I Hope This Serves as a Reminder: Event Preparation
Dear Mia,
I hope you’re doing well. I hope this serves as a reminder to finalize the details for the upcoming corporate event by next Tuesday, October 19th. We are counting on your contributions for this important event.
Please feel free to reach out if you have any questions.
Best regards,
Hannah
Addition:
This phrase softens the tone of the reminder, making it suitable for less urgent but still important matters.
19. Let Me Remind You
Scenario: Hannah is sending Mia a reminder about a due report.
Subject: Let Me Remind You: Report Submission
Dear Mia,
I hope everything is going well for you. Let me remind you that the monthly sales report is due by October 15th. Please ensure that all necessary details are included before submission.
If there is anything unclear, don’t hesitate to ask.
Best regards,
Hannah
Addition:
“Let me remind you” is direct but polite, suitable for cases where the task is routine or expected.
20. Please Bear in Mind
Scenario: Hannah is reminding Mia about important guidelines for an upcoming project.
Subject: Please Bear in Mind: Project Guidelines
Dear Mia,
I hope this message finds you well. Please bear in mind the project guidelines we discussed for the new website launch. It’s important that we adhere to the timeline and the specifications outlined in the initial brief.
If you have any questions or concerns, feel free to reach out.
Best regards,
Hannah
Addition:
“Please bear in mind” suggests that the reminder involves something crucial or foundational, like guidelines or rules. It’s a formal and polite way to ensure compliance.
Conclusion:
In professional settings, how you phrase reminders can greatly influence the tone and perception of your message. These alternatives provide a range of options that allow you to remain polite, clear, and professional while reminding your colleagues or clients of important tasks and deadlines.
