Requesting leave can be a delicate matter in any professional setting. Whether you’re planning a vacation, dealing with a personal matter, or addressing health issues, how you phrase your request can significantly impact the response.
Discover formal ways to say ‘Request for Leave’ with professional phrases suitable for emails and workplace communication. Explore examples and scenarios to help you craft polite and effective leave requests, ensuring clarity and professionalism in every message.
Below are formal ways to request leave, complete with scenario examples and important notes on effective communication.
List Of Formal Ways to Say “Request for Leave”
- I am writing to request leave.
- I would like to formally request time off.
- I am submitting a leave application.
- I would like to take a leave of absence.
- I am seeking approval for my time off.
- I would like to formally request personal leave.
- I am requesting leave for personal reasons.
- I wish to apply for leave.
- I am requesting time off for a family matter.
- I am requesting a temporary leave from my duties.
- I am seeking leave to attend a personal matter.
- I would like to take time off.
- I would like to discuss my leave options.
- I request leave to attend to personal matters.
- I wish to request time away from work.
- I am submitting a leave request for consideration.
- I would like to formally ask for leave.
- I would like to take a few days off.
- I am applying for leave to manage personal commitments.
- I wish to inform you of my need for leave.
1. I Would Like to Request Leave
This straightforward approach clearly conveys your intention while remaining polite. It sets a professional tone and can be used in various contexts.
Example Email:
Subject: Leave Request
Hi Mia,
I hope this message finds you well. I would like to request leave from October 10th to October 15th due to personal reasons. I have ensured that my current projects will be managed in my absence, and I am happy to assist with a handover to ensure a smooth transition.
Thank you for considering my request. I look forward to your approval.
Best regards,
Hannah
Additional Insights:
When using this phrase, it’s essential to specify the dates. Also, mentioning preparations made in advance shows responsibility.
2. I Would Like to Apply for Leave
Using “apply” adds a layer of formality and indicates that you are following company procedures.
Example Email:
Subject: Application for Leave
Hi Mia,
I hope you’re doing well. I would like to apply for leave from November 1st to November 5th due to a family commitment. I will ensure that all my responsibilities are up to date before my departure.
I appreciate your understanding and look forward to your approval.
Warm regards,
Hannah
Additional Insights:
This phrase is often used when there’s a formal application process for leave. It can help to include any necessary documentation as attachments.
3. I Am Writing to Request Leave
This phrase emphasizes that the request is a formal communication and signals the seriousness of the request.
Example Email:
Subject: Request for Leave
Hi Mia,
I am writing to request leave from October 20th to October 25th for medical reasons. I have scheduled a meeting with my team to discuss pending tasks, ensuring everything is managed during my absence.
Thank you for your understanding, and I look forward to your response.
Best,
Hannah
Additional Insights:
Using “I am writing” helps to create a clear context for the email. It’s often beneficial to add a brief explanation regarding the reason for the leave.
4. I Would Appreciate Your Approval for Leave
This phrase adds a tone of gratitude, showing respect for the recipient’s authority in the decision-making process.
Example Email:
Subject: Leave Request
Hi Mia,
I hope you are well. I would appreciate your approval for leave from December 5th to December 10th, as I will be attending a family event. I will ensure all my tasks are completed before my leave and remain reachable via email for any urgent matters.
Thank you for considering my request.
Best regards,
Hannah
Additional Insights:
Expressing appreciation can foster a positive relationship and increase the chances of approval.
5. I Kindly Request Leave
This phrase maintains formality while also conveying politeness.
Example Email:
Subject: Request for Leave
Hi Mia,
I kindly request leave from November 15th to November 20th for personal reasons. I will prepare a comprehensive handover for my team to ensure continuity in my absence.
Thank you for your consideration.
Sincerely,
Hannah
Additional Insights:
The use of “kindly” can soften the request, making it feel less demanding. It is advisable to follow up with any specific plans during your leave.
6. I Would Like to Seek Leave
This phrase indicates a formal approach and demonstrates that you value the company’s policies.
Example Email:
Subject: Seeking Leave
Hi Mia,
I would like to seek leave from January 10th to January 15th due to personal commitments. I have arranged for my responsibilities to be covered during my absence, ensuring that there are no disruptions.
I appreciate your understanding.
Warm regards,
Hannah
Additional Insights:
“Seek” implies a request rather than a demand, which can be helpful in professional environments. Be ready to provide additional context if asked.
7. I Would Like to Notify You of My Leave Request
Using “notify” communicates transparency and shows respect for your supervisor’s awareness.
Example Email:
Subject: Leave Notification
Hi Mia,
I would like to notify you of my leave request from December 1st to December 7th for personal reasons. I will ensure that my work is up to date before my leave, and I’m available for any discussions leading up to this date.
Thank you for your consideration.
Best,
Hannah
Additional Insights:
This phrase is particularly useful in a more formal or corporate environment where keeping management informed is crucial.
8. I Request Your Consideration for Leave
This phrase highlights the need for the recipient’s careful thought and adds a respectful tone to the request.
Example Email:
Subject: Consideration for Leave
Hi Mia,
I hope this message finds you well. I request your consideration for leave from October 22nd to October 30th for a personal matter. I will ensure that my projects are well-managed during this time.
Thank you for your understanding.
Kind regards,
Hannah
Additional Insights:
Including a note about how you plan to manage your work during your absence can ease the concerns of your supervisor.
9. I Would Like to Submit a Leave Request
This phrasing indicates a formal approach, suggesting that the leave is part of a procedure.
Example Email:
Subject: Submission of Leave Request
Hi Mia,
I would like to submit a leave request for the period of November 8th to November 15th. I have coordinated with my team to ensure all tasks are covered during my absence.
I appreciate your consideration.
Best regards,
Hannah
Additional Insights:
This approach can be beneficial if your company has specific protocols for submitting leave requests. Always check for any forms that may need to be filled out.
10. I Wish to Request Leave
This expression is straightforward yet respectful, making it appropriate for formal communication.
Example Email:
Subject: Leave Request
Hi Mia,
I wish to request leave from January 5th to January 10th due to a family matter. I will ensure all my work is up to date before my leave begins.
Thank you for your consideration.
Warm regards,
Hannah
Additional Insights:
This phrase conveys a sense of urgency while remaining respectful. It’s important to follow up with any additional details as needed.
11. I Am Seeking Approval for Leave
This phrasing emphasizes the need for consent from your supervisor, reinforcing the importance of the request.
Example Email:
Subject: Approval for Leave
Hi Mia,
I am seeking approval for leave from October 3rd to October 7th to attend a wedding out of town. I have already briefed my colleagues on my responsibilities during this period.
Thank you for considering my request.
Best,
Hannah
Additional Insights:
This approach underscores the hierarchical nature of workplace communication and is best suited for formal requests.
12. I Would Like to Take Leave
This phrase is direct yet formal, making it suitable for various contexts.
Example Email:
Subject: Leave Request
Hi Mia,
I would like to take leave from December 12th to December 16th for personal reasons. I have taken the necessary steps to ensure my responsibilities are covered in my absence.
Thank you for your understanding.
Kind regards,
Hannah
Additional Insights:
Being direct can sometimes be more effective than being overly elaborate. Ensure that your responsibilities are managed in your absence.
13. I Request Leave Due to Personal Reasons
This phrase is clear and conveys the necessary context without being overly specific.
Example Email:
Subject: Request for Leave
Hi Mia,
I am writing to request leave due to personal reasons from November 15th to November 20th. I will make sure that all my tasks are up to date before I leave.
Thank you for your consideration.
Best regards,
Hannah
Additional Insights:
Stating “personal reasons” can provide a level of privacy, while still being professional. It’s always best to offer assurance about work continuity.
14. I Hope to Secure Leave
This expression reflects a desire for approval while maintaining a respectful tone.
Example Email:
Subject: Leave Request
Hi Mia,
I hope you are well. I hope to secure leave from January 10th to January 15th due to a family obligation. I will ensure that my work is completed and transitioned appropriately.
Thank you for your understanding.
Warm regards,
Hannah
Additional Insights:
This phrase can convey a hopeful tone, which may resonate positively with your supervisor. Be prepared to discuss any contingencies during your absence.
15. I Am Requesting Leave for [Reason]
Stating the reason can add clarity to your request, fostering understanding from your supervisor.
Example Email:
Subject: Leave Request
Hi Mia,
I am requesting leave for a family commitment from December 20th to December 25th. I will make sure my current projects are managed and will coordinate with the team before my departure.
Thank you for considering my request.
Best,
Hannah
Additional Insights:
Being transparent about your reasons can foster trust and understanding. However, balance this with your need for privacy.
16. I Would Like to Take Time Off
This expression is more casual yet remains professional, suitable for less formal workplace cultures.
Example Email:
Subject: Request for Time Off
Hi Mia,
I hope this email finds you well. I would like to take time off from October 1st to October 5th for personal reasons. I’ll ensure my workload is managed before I leave.
Thank you for your consideration.
Sincerely,
Hannah
Additional Insights:
This phrase can be useful in a more relaxed work environment. It’s important to clarify your plans for work coverage.
17. I Would Like to Discuss My Leave Options
This phrasing opens the conversation rather than presenting a final decision, which can be beneficial for flexible arrangements.
Example Email:
Subject: Discussion on Leave Options
Hi Mia,
I hope you’re doing well. I would like to discuss my leave options for the upcoming months, particularly from November 10th to November 15th. I have a family commitment during this time and want to ensure everything is managed appropriately.
Thank you for your understanding.
Best regards,
Hannah
Additional Insights:
This approach invites dialogue, which can be helpful if you’re uncertain about the specific leave policies. It also shows your willingness to find a mutually agreeable solution.
18. I Request Leave to Attend to Personal Matters
This phrase indicates that the leave is necessary without delving into personal specifics.
Example Email:
Subject: Leave Request
Hi Mia,
I am writing to request leave to attend to personal matters from December 15th to December 20th. I will coordinate with my colleagues to ensure all duties are managed effectively during my absence.
Thank you for considering my request.
Warm regards,
Hannah
Additional Insights:
This phrasing is respectful and clear, ensuring that your supervisor understands the necessity of your request without requiring excessive detail.
19. I Wish to Request Time Away from Work
This phrase indicates a clear intention to be away from your professional responsibilities.
Example Email:
Subject: Time Away from Work Request
Hi Mia,
I wish to request time away from work from January 8th to January 12th for personal reasons. I will ensure all my tasks are up to date and will coordinate with the team.
Thank you for your understanding.
Best,
Hannah
Additional Insights:
This phrase can resonate well in workplaces where “time away” is understood to be formal leave. Clarity about your absence is key.
20. I Am Submitting a Leave Request for Consideration
This closing phrase reinforces the formal nature of your communication and indicates that you expect a review process.
Example Email:
Subject: Leave Request Submission
Hi Mia,
I hope this message finds you well. I am submitting a leave request for consideration from December 10th to December 15th due to a family engagement. I will ensure that all my responsibilities are managed beforehand.
Thank you for your consideration.
Kind regards,
Hannah
Additional Insights:
Using “submitting” adds a formal touch to your communication, suggesting adherence to company policies. It’s wise to follow up with your supervisor if you don’t receive a timely response.
Conclusion
When it comes to requesting leave, the way you phrase your request can greatly influence its outcome. By using these formal ways to say “request for leave”, you can communicate your needs clearly and professionally.
Remember to always express gratitude and ensure that your responsibilities are managed during your absence. This not only shows professionalism but also respect for your workplace.
